The essential list for a well-organised sustainable conference
How can you organise an eco-responsible conference without forgetting anything (link to child page 1)? Discover our Sustainable Conference Checklist.
This is a practical tool designed by event professionals for event professionals such as agencies and conference organisers.
This will enable you to validate your entire approach to sustainable development at a glance.
Identify, evaluate and assess the organisation of a sustainable conference
Choice of site
- Modernity and eco-design of the site (building materials, photovoltaic panels, etc.)?
- Accessibility for PRMs?
- Accessibility via soft mobility modes (public transport, cycling, carpooling)?
Energy management
- Use of renewable energy?
- Availability of energy-efficient equipment (LEDs, low-energy light bulbs)?
Services and equipment
- Creation of eco-designed stands and signage?
- Use of recycled carpets?
- Choice of local service providers / local products / seasonal products?
Waste management / recycling
- Use of reusable/eco-designed crockery?
- Option of selective waste sorting?
- On-site waste sorting station?
- Partnership with charities (Emmaüs, Banque Alimentaire, etc.)?
Transport & travel
- Communication regarding transport solutions?
- Promotion of carpooling?
- Bike parks?
- Distribution/sending of public transport tickets to delegates?
- Organisation of group shuttles to limit individual travel?
- Digitisation of access tools (badges, invitations, accreditations)?
- Digitisation of communication media: press kits, programmes, catalogues, etc.
- Creation of an eco-designed website and selection of a green web host?
- Video capture to be made available to remote or disadvantaged audiences?
- Exploitation of social networks and encouragement of the community to join in eco-responsible activities?
- Inclusive approach to people with disabilities or in need of integration?
- Provision of communication aids adapted to people with disabilities (Braille and sign language when speaking)?
Review
- Public satisfaction survey?
- Debriefing with the Convention Centre teams?
- CO2 footprint of your event?
This checklist is a non-exhaustive tool that you can develop and adapt according to the specifics of your event. If you have any questions about the organisation of your event, the MEETT teams in Toulouse are at your disposal. Please do not hesitate to contact them.
